Chairing Reviews and Meetings

The effectiveness of chairing meetings can have a major impact on the quality of the content and outcomes. Not everyone is a ‘natural’ at chairing meetings, however there are basic skills that everyone can master to more effectively perform this task.
This one day course aims to enable participants to plan and chair effective and well structured meetings and reviews.

Learning objectives:

By the end of the course learners should have understood:

• The role of the chair person
• The need to know the aims of the meeting
• How to decide on a particular type of meeting
• How to prepare for the meeting:
        -who will be there
        -where it will take place
        -the time structure
        -hospitality and practical arrangements
        -communicating arrangements
• How to prepare an agenda
• How to organise the minute taking and the characteristics of this
• How to establish your position in the meeting
• Being seen and heard
• How to organise introductions
• How to map out the agenda and indicate timings
• How to pace the meeting
• How to keep order assertively
• Ensuring that everyone has input
• Ensuring that people have been ‘heard’
• How to use paraphrasing and summaries
• How to ensure the that input has been clear:
        -reflections
        -positive enquiry
• How to deal with disruptive behaviour
• How to bring input to a close and move on-dealing with the dominant personality
• How to close a meeting
• The need to review the meeting and learn from the experience

Training methods:

• Tutor presentations
• OHP/PowerPoint
• Group Discussion
• Role Play
• Handouts
• Chalk & talk
• Word storming method

CP69/4.9